FAQ
FAQ
Providing Visibility
Have questions about SpendMend or our process? Below we address commonly asked questions to provide transparency of our business and shed light on how we help organizations, like yours, shrink and manage Financial Leakage.

Medical Device Tracking FAQs
What departments are involved in the explant warranty credit process?
Cath Lab, Surgery, Supply Chain, Compliance, Finance, Revenue Cycle.
Which department typically owns this process?
This varies but typically it is compliance.
If our hospital has a process can you help us evaluate how it is working?
Yes, we can do an OIG Mock Audit to see how well you are complying to CMS Rules.
What does a Mock Audit entail and how long does it take?
The Mock Audit focuses on Cardiac Rhythmic Devices and takes
3-5 months. Hospitals send a Letter of Authorization to their manufacturers which allows SpendMend access to their credit history. Credits are evaluated to identify if they are over 50% of the original device cost, and confirms economic benefit is received by the hospital. UB04 forms are then returned to CMS.
If my hospital is not compliant is there a financial risk to my hospital for not reporting these warranty credits?
Yes, there are per instance fines ($11K-$22K). And if the hospital has not reported the overpayment within 60 days of receipt, they must repay 3x’s.
Is it better to wait for the OIG to audit us to address this?
No, if your hospital self-reports and puts a repeatable process in place you are less likely to be fined.
What is the SpendMend management service?
This is a combination of tracking software and service that provides a repeatable process to assure compliance with CMS.
How are manufacturers involved in the management services?
SpendMend works directly with manufacturers on your behalf. Manufacturers are an integral part of a hospital’s compliance process. The solution will make sure every explant eligible for a warranty is returned for assessment. All credits are housed in the system and every credit is analyzed to see if repayment to CMS is needed. Denied credits are also reviewed and will be contested if we determine the finding is erroneous.
How long does it take to get the management services to go-live?
Most hospitals can be live within 30-60 days of contract signing.
Does the tracking program require integration with my current EHR and ERP software solutions?
No, SpendMend uses OCR technology to reduce manual data entry.
Is the system hard to use?
No, it takes 30 minutes to train a new user.
Should I do a Mock Audit before starting the management service?
No. Best practice is to begin the management service immediately after contract signing. The mock audit review will run concurrently for 3-5 months. SpendMend will ensure your processes are compliant with CMS while performing the mock audit to assess past risk.
Trulla FAQs
How much savings could Trulla help us find?
On average, Trulla’s software and analytics help health systems find 5-7% of your annual pharmacy spend as potential cost savings.
Is Trulla only for health systems that have a consolidated services center?
No. Trulla is for all hospitals, clinics, and health systems that order medications. While Trulla has unique capabilities to support ordering to a consolidated services center, Trulla is built to provide and optimize orders to all of your suppliers.
Is Trulla integrated with each of the primary wholesalers?
Yes, Trulla is already integrated with McKesson, Cardinal, and AmerisourceBergen.
How can Trulla help with communication consolidation (ie, I want to get rid of all these emails, online lists, huddles, whiteboards, and sticky notes!)?
We help to get the right data and the right reminders in front of the right folks at the right time. Whether you’re an acute buyer, clinic buyer, or health system-level personnel, Trulla gives you the tools to send and receive information at the moment of decision making with things like: accurate inventory, shortage information, preferred NDC (yes, even when the preferred NDC has changed twice since the last buyers meeting), pharmaceutical equivalents, accumulations, and more.
Can Trulla help me with medication shortages? How?
First of all: YES! As a procurement platform, Trulla is uniquely positioned to help disseminate shortage details and plans quickly throughout your health system. Did you bring in a bulk order to get through a shortage? Trulla will ensure that all ordering locations are getting it from you, if desired. Trulla also maintains a message board so you can easily go back and see what you did the last time this medication was on shortage. Trulla is constantly rolling out new features, and shortages are a big focus for you, so they’re a big focus for us. Keep your eyes open for new and exciting shortage management tools within Trulla!
What does Trulla do to help me know when contracts and prices change?
Trulla has a two-pronged approach to this ever-moving target. First of all, we offer best-in-class analytics to track and call out changes so you can drill into a specific account, NDC, or facility, or you can step back and see the big picture for your entire health system. The other thing Trulla provides is actual, up-to-date pricing and proprietary logic to present all pharmaceutical buyers (yes, even those at the clinic or physician office level) with the optimal purchasing decision at the precise moment of purchasing.
What makes Trulla different from other software solutions?
To put it simply, the team members working behind the scenes have walked in your shoes. The think tank behind the Trulla application has extensive, hands-on pharmacy experience and a learner’s mentality. They also don’t approach the puzzle of pharmacy procurement and compliance simply with their own experiences, but they actively solicit and incorporate feedback from clients to ensure the Trulla application doesn’t become just another antiquated pharmacy software. Trulla is a living application and is growing to meet your needs today, and tomorrow.
Can Trulla help ship from my Consolidated Service Center (CSC) to my 340B covered entities?
Yes, Trulla uses a proprietary 340B engine that enables the movement of inventory.
Is Trulla a 340B accumulator?
No, Trulla is not a Triple Split Vendor. However, Trulla works with third-party accumulators such as MacroHelix to support 340B ordering and movement of 340B medications between facilities.
Can Trulla work with my existing hardware such as Medication Carousels or Automated Dispensing Cabinets?
Trulla is enabled to interface with inventory management systems to incorporate the use of existing hardware.
Does Trulla know current inventory levels for my wholesaler?
Yes, many of the wholesalers are able to provide Trulla with up-to-date inventory levels.
Have questions or want to schedule a meeting?
Call us 616.729.0255